8 Essential Tools We Use While Running a Business Remotely

Running a business remotely is more feasible than ever — if you rely on the right software. Communication is the key challenge, so the tools you use matter. Here are the eight we depend on, by category.

Communications

Slack — our main hub, with a dedicated channel per client or project, file sharing and third-party integrations. WhatsApp — quick, phone-number-based messaging, ideal for urgent, immediate replies. Google Hangouts — reliable, free video meetings that integrate with GSuite and are easy for clients to join.

Time tracking and security

Toggl — time tracking that shows where hours go, enabling better resource planning and transparent client billing. 1Password — one encrypted vault so the team shares access to tools without exposing the company to cyber risk.

Proposals and finances

Qwilr — branded, interactive online proposals you can track (opens, time spent, acceptance). Xero — all-in-one accounting to manage invoices, cashflow and expenses in real time. TransferWise — send and receive money internationally at the real exchange rate, far cheaper than most banks.

Finding the right toolset takes time and patience — this is the stack that has been most productive for our team.